Manage Your Email More Efficiently
March 30th, 2010
Here’s a quick explanation of how email accounts provided by most website and email hosting providers work (such as us), where and how your email is stored, issues that may occur and some recommendations for different uses.
Hosted Email Accounts
The email accounts provided for your are stored on the hosting server, most likely in the same web hosting account where your website is. When someone emails you the email will arrive at our always on server and sit there until you connect to read it. That way your office or home computer does not have to be on all the time.
If you use an email client like Outlook or Thunderbird to read your email there are a few things that could happen depending on your setup..
- The most likely scenario is your email client will download the email to your computer and delete it from the server (a POP account). So when you read your email you are reading it from your computer and not on the server anymore.
- Another common scenario is your email client still downloads email as above but is set to “leave a copy of the message on the server“.
- Alternatively you may have a setup where email is stored on the server and your email client reads it directly from there (an IMAP account).
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